Policies and Procedures of LCV

Financial

1.  Fundraising is required to award local scholarship(s) and for affiliate donations to
     AAUW National Funds.
2.  Member donations may be applied to operational expense, e.g. cultural
     activities, hospitality needs, etc.)
3.  It is mandatory that there are sufficient monies in bank accounts prior to committing to
     scholarship(s) offerings.
4.  In all affiliate accounts, assets must be categorized at minimum by operational spending,
     local scholarship funds, and AAUW Funds.
5.  The Helen Sommer Graves Memorial Fund, received in 1999, is maintained by the affiliate.
     At no time shall the principal of said fund fall below $15,000 without board approval.
6.  A yearly audit of the affiliate’s financial records shall be performed by two affiliate members
      other than the Treasurer before the end of the fiscal year and prior to July 1st.

Social Policies – LCV Affiliate

1.  Potential members or family members may attend up to two regular monthly affiliate
     meetings.
2.  LCV-sponsored programs of community value may be open to the public with board
     approval. Such programs and their location shall be publicized in advance.
3.  Guests may attend any interest group gathering only once.
4.  Guest attendance at special events/cultural trips will be determined on an individual
      basis based on availability. Guests may attend with interest group or event chair approval if
      openings are available.
5.  The affiliate may promote programs or events sponsored by AAUW local, state or National.
      No other promotions are permitted.
6.  Personal information in the affiliate Membership Directory is proprietary and may not be
     used by members for commercial or non-AAUW purposes.
7.  The Bylaws Committee will present policies and procedures to the affiliate board
     consideration and adoption. The board will notify the general membership of policies and
      procedures for implementation.
8.  No alcohol shall be served at AAUW- sponsored events held at public facilities which do not
     have their own liquor license. Members may bring their own alcohol and serve themselves
     at AAUW events in private homes.

Posted October 2024

PRIVACY POLICY

1. Personal information listed in the affiliate Membership Directory is proprietary and is for exclusive use by the membership.  Contact information is not to be used by members for commercial or non-AAUW purposes.

2. Members will individually determine whether their contact information may be published in the printed Membership Directory distributed exclusively to members and the Membership Roster accessible from the LCV website through a password-protected Members Only web page. Additionally, member names may be published in the monthly LCV newsletter emailed to the membership and posted on the LCV website. Member names may be listed with event photographs on the LCV Facebook page and on the LCV website calendar when hosting/leading an event.
3. A member will either grant or opt-out of permission for use of their information as listed in #2 above by signing the Privacy Permission form (below). Members can revoke their permission at any time. The LCV Secretary will maintain signed permission forms.
4. Names or contact information of members who opt-out will not appear in any LCV publications or media, but their emails will be used for Newsletter and interest group email notifications.
5. If a member does not complete and submit a Privacy Preference form, their information will be published.

Adopted June 26, 2023

Policy and Procedure for LCV Interest Group Chairs
Approved at March 4, 2024 Board Meeting

 Background: LCV has grown in size and has many more activities than in the past. We need to maximize long-range planning in order to include the dates for the various interest group meetings in the LCV Membership Directory/Calendar and to minimize meeting conflicts.

Policy: The interest group chairpersons must plan all meeting dates for the year and submit them to the membership chair no later than August 31^st. It is understood that certain groups such as hiking or cultural arts may need to change the dates during the year due to weather or availability of venues. Groups such as Mah Jongg can still state that they meet “the second Tuesday of the month” in the directory, but the actual dates will need to be entered into the LCV calendar on the website.